The minutes of the first board meeting state that "most of the work of the Board will be done by the Secretary". The minutes of the November, 1980 meeting describe what the secretary's responsibilities included: "execution of the decisions of the board unless another is appointed for a special event of the board, treasurer and bookkeeper, official contact with A.I.M., with other groups, with the press for current activities, responsibility for the East-West Bulletin, the archives of the board, minutes of meetings and circular letters to the members". Through the years the duties have been further refined in a series of job descriptions. In December of 1992, the name was changed to Executive Director and another board member was elected Recording Secretary.

The records are arranged alphabetically by name or subject under each Executive Secretary or Director, and chronologically within the folders.